What is your email address? *

This should be your Google Workspace administrator account, so we can verify the authenticity of this request.

Do we need to inform anyone else when this is completed? *

Yes
No

Enter an email address or anyone else who should be notified: *

If you want us to inform someone else that this is completed, please enter their email here.

Email Address of account to remove *

Enter the primary user email address of the account to delete.

What date will we action this request? *

Date

Time

Please enter the date and time the user will require access until, we will do our best to terminate access at that time, and then complete the migration & deletion.

Do you wish to forward future emails sent to this person after deletion? *

Yes
No

Useful to ensure smooth handover between team members so that future email gets delivered to the right person.

If you select No then all emails will bounce back to the sender.

Destination email address that will receive future email: *

Please provide a valid email address of person or a group

Do you wish to migrate existing email to another user for future reference? *

Yes
No

Recommended if the user has useful historical information that will help the next person in their role.

If you select No then all emails will be deleted when this request is processed.

Whom should we migrate existing email to: *

Please provide email address of person, note we cannot migrate email to a group e.g. hello@ or accounts@

Do you want to migrate all, or only some email from a certain date? *

All Email
Only from Date

From this date, to the date of termination *

Do you wish to keep data in 'My Drive' owned by this user for future reference? *

Yes
No

Note anything in 'Shared Drives' will not be affected as it is owned by your Organisation, not the user.

Whom should we migrate existing 'My Drive' data to? *

Please provide email address of person, note we cannot migrate data to a group e.g. hello@ or accounts@

I confirm this user is not the sole owner of other Google Services *

Yes
No

There are several services like Google Analytics, YouTube, Google My Business, Google Data Studio etc which are not part of Google Workspace.

You should check this user is not the sole owner of any assets in these other Google services prior to deletion as they will become unavailable to you and the organisation.

I confirm there are no Google Photos I wish to keep *

Yes
No

We cannot migrate Google Photos for you, and so if this user has any Google Photo content you should migrate these yourself.

If this user is in Cloud Backup, also delete their data *

Yes (data is lost immediately)
No (keep data as per my backup plan)

By default we do not delete data from Cloud Backup immediately, instead we leave it there and the data will be removed according to the data retention policy on your plan. This means it is available should you not migrate data and discover there is something missing.

Anthing else?

Use this space to give us any other information we may need.

Licensing Reminder

By deleting this user you will have one license released on your plan to use when you create a new user.

Your invoice will reduce on your annual commitment anniversary, it will not reduce immediately.

Google Workspace Delete User Request

Licensing Reminder